Know Your Strategy Before Presenting the Memo
Whatever number of weeks of vacation leave you currently earn, you know it’s not enough. The Request More Vacation Memo Template will aid you in asking for more.
The memo doesn’t stand on its own; it’s a part of your negotiation strategy. For it to be effective, be familiar with the strategy outlined below.
Take a few minutes now to read the ABCs of asking for more vacation leave.
- Overview: How to Craft Your Own Vacation Leave Terms
- Extra Vacation Negotiation Part A: How Many More Weeks to Request
- Extra Vacation Negotiation Part B: The Request Strategy
- Extra Vacation Negotiation Part C: How to Make Your Request with Confidence
Position Your Request with Words That Make a Difference
I suggest using the term supplemental vacation leave, to distinguish the request from your earned vacation days off.
No matter what your vacation plans are, say “outside interests” instead of “leisure interests” to temper any tone of too much fun while others remain at the office.
I’ve used “active, engaged, explore.” Makes you sound young and adventurous, doesn’t it?
Customize the Tone
The memo template isn’t one-size-fits-all; you know how best to approach your manager, so go ahead and tweak it.
Make it sound like your voice. Use a tone which reflects your employer’s culture (e.g., its degree of formality) and the nature of your working relationship with your manager.
That said, a slightly more formal tone than you usually use helps to convey the seriousness of your intent.
When You Want More Weeks of Vacation…
Use the strategy outlined above and the template below to request more time off.
RE: Supplemental Vacation Leave Request
As a seasoned [nature or name of job position], I have a wealth of knowledge that continues to prove useful in my current position. Building on those years of experience, I expect to be an active, contributing employee for years to come.
While remaining engaged in my work [or “profession”], I also have outside interests which I’d like time to explore, beyond my customary time off. By way of this memo, I am making a formal request for supplemental vacation leave.
As a result of my # years with [employer], I have earned # days of paid [vacation] leave per year; I’m requesting a supplement of # days.
I understand this time would [might] be categorized as leave without pay. With your consent, I would submit my request according to [employer’s] standard procedures.
As with any other planned leave, timing and work coverage issues would be collaboratively addressed.
Thank you for your consideration of this request. I am available for any follow-up discussion required.